Send out photoshoot instructions

You want everyone to be in the right place and at the right time. So send emails and reminders with the following information to relevant employees:

Time and date of the photography session
Location of shoot
Instructions on dress and make-up and glasses ( if glasses don’t have anti-glare coating you need to remove the lenses)

Stay on track throughout the shoot

I would like to arrive typically 1 hour before the photoshoot starts, as I need time to set up my studio and do test shots and perfect the lighting. Now it would be a good time to give me the printed schedule of the day (if you haven’t already emailed it to me).

STUDIO VS ON-LOCATION SHOOT

You need to decide on whether you want to do the shoot in your office or in my studio. If you have a lot of people that need their headshots done then it's definitely better to schedule the shoot in your office space.

BACKGROUND AND THE FINAL LOOK

It's always better to plan the shoot in advance, it will give your team members enough time to prepare, plus you will have enough time to decide on the final look for the photos/ determine what background color you want to do for the headshots. If you have a certain website style and you just want to replicate it, just make sure to communicate it to me. On the other hand, if you're not quite sure on what background/style of the headshots you want to do, I will guide you and help you to make the final choice. Usually white, black or grey are the most common background color for professional headshots.

THE EXACT NUMBER OF PEOPLE

We suggest you prepare and print the final list of all the people for the shoot, as it is always easier to keep track of the process with the list and create a time-sheet with a specific time for each person